AI Email Tools for VAs & EAs
Replyf is one Chrome extension with a set of purpose-built tools for replying to email on someone else's behalf. Pick the one that matches what you're trying to solve.
Explore Our AI Email Tools
Every tool is part of the same Replyf Chrome extension. One install, one account, all tools included on every plan.
AI Email Reply Generator
Draft send-ready Gmail replies in your client's tone in seconds
The core Replyf tool — reads the full email thread, matches your client's tone, and drafts a reply you can send in one click. Runs inside Gmail, no tab-switching.
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AI Client Tone Matcher
Learn your client's writing voice from their real sent emails
Paste 3-5 of your client's real sent emails once, and Replyf learns their greeting style, sentence length, vocabulary, and sign-offs. Every reply after that drafts in their voice automatically.
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Multi-Client Inbox Manager
Manage several client inboxes without mixing up voices
Built for VAs managing 3+ clients at once. Separate tone profile per client, switch between them with one click, never send a reply in the wrong voice.
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Email Management for VAs & EAs
The full email management workflow for virtual and executive assistants
Purpose-built for people replying on someone else's behalf. Client tone matching, thread context, multi-client switching, and Gmail-native operation, all in one place.
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About Replyf's AI Email Tools
What are Replyf's AI email tools?
Replyf is one Gmail Chrome extension that includes three purpose-built tools for people replying to email on someone else's behalf: an AI Email Reply Generator that drafts Gmail replies in your client's tone, an AI Client Tone Matcher that learns each client's writing voice from real sent emails, and a Multi-Client Inbox Manager that keeps tone profiles separate across all the client inboxes you manage. All three come with every plan, including the free tier.
Do I need all three tools, or can I use just one?
You get all three with a single install. In practice most VAs use the AI Email Reply Generator daily and rely on the other two whenever they add a new client. Executive assistants supporting one executive often use just the reply generator and the tone matcher. No separate purchase needed for any of them.
How much do the tools cost?
One subscription covers every tool. Free plan includes 10 AI replies per month and one tone profile, no credit card required. Starter is $12/month with 8 tone profiles, Pro is $29/month with 20 profiles, Unlimited is $99/month with 60 profiles. Every plan includes the full toolset.
Which tool should I start with as a virtual assistant?
Start with the AI Client Tone Matcher to build a tone profile for one of your clients (3-5 sent emails, under 2 minutes of setup). Then use the AI Email Reply Generator inside Gmail on that client's inbox. Once that workflow feels solid, use the Multi-Client Inbox Manager to add profiles for your other clients.
Do the tools work with Gmail Workspace or only personal Gmail?
Both. Replyf works with personal Gmail (@gmail.com) and Google Workspace accounts (custom-domain Gmail hosted by Google). If you can log into the inbox in Chrome, all three tools work on it.
Ready to try it?
10 free replies every month. No credit card required. Install the Chrome extension and set up your first tone profile in under 2 minutes.